Duplicate – one word that can save lots of time, manual effort, and potential errors. The duplicate functionality is commonly used, and multiple documents are created every day simply by duplicating other documents that were created earlier.

The problem comes in when you need to distinguish between the original and the duplicate document. In order to keep track of which document was created by duplicating another, SAP Business One enables you to refer to the original document when creating the duplicate:

Refer Original Document

When clicking the “Duplicate” option in the context menu or the data menu, the above message appears, enabling you to decide whether to create the reference. If your business follows a regular policy on that matter, you can select the checkbox “Remember My Answer and Do Not Show Again” to skip this message in the future.

If you confirm the message, the original document is automatically set as a referenced document in the “Accounting Tab”:

Refer Original Document

This option is supported in Sales and Purchasing documents as well as in Inventory documents (Goods Issue, Inventory Transfers, and Inventory Transfer Request), Production Order, Inventory Counting, and Inventory Posting documents.

Available in Web Client for SAP Business One 10.0, and SAP Business One 10.0 version for SAP HANA. Please get in touch if you would like to upgrade to version 10.0.

We hope that you find this tip useful! For more information on Business One, you can visit our webpage.

Source: Ari Schapira | SAP Business One – The Tip of the Week